Operations and Policy Manual







Revision Number: 2

Effective Date: 01 FEB 2020








Historic Airline Group is in no way affiliated with any real-world airline, past or present. We are a non-profit group of flight simulator enthusiasts simulating airline operations.



Revision 1: Changes in organization structure. Aircraft substitution guidelines added.

Revision 2: Charter section revised.  


 From: Management Team, Historic Airline Group


To: All Historic Airline Group Members


Subject: Historic Airline Group Operations and Policy Manual


A. INTRODUCTION - The staff and management of Historic Airline Group are dedicated to enhancing the experience of flight simulator enthusiasts by providing a practical and realistic simulation of real-world airline operations.


We know that everyone flies for different reasons. Some enjoy the hobby, others are in it for the hard-core simulation of flying an airplane and others may use it as a training platform to enhance their real world flying skills. Regardless of their reason for choosing to fly with Historic Airline Group, we endeavor to give our pilots the resources they need to get the most out of their experience.


This manual is designed to help you learn about the operations and procedures that govern our day-to-day operations. Every effort has been made to ensure that this manual contains useful and applicable information. In the event that any of these policies are unclear or an item is not addressed specifically, please contact Staff for further assistance.


The diverse nature of our operation prevents this manual from addressing every unique situation that may arise. Ultimately, your success as a virtual pilot with Historic Airline Group will depend on a mixture of acceptable practices, sound judgment and common sense.


B. APPLICABILITY - The policies and procedures outlined in this manual are applicable to all Historic Airline Group pilots. Acceptance into our organization and use of its systems signify your agreement to review and abide by the guidelines set forth in this document. This manual may be revised from time-to-time. All personnel will be informed when a new revision is imminent. Executive Staff is responsible for the maintenance of this manual. Any changes to this manual shall be approved by the President/CEO prior to implementation.


C. CANCELLATION - This document shall remain in effect until a new/revised manual has been put in place.


Historic Airline Group Management Team



Table of Contents



1.         General Information

1.1       Legal Information and Disclosure

1.2       Corporate Leadership Structure

1.3       Historic Airline Group Hubs (Domiciles)


2.         Mission Statement


3.         Membership

3.1       Application Guidelines

3.2       Rehires and Inactivity

3.3       Hub Transfer Request

3.4       Leave of Absence

3.5       Transfer Hours from other VA's


4.         Pilot Ranks and Privileges


5.         Flight Operations

5.1       Flight Assignments

5.2       Voluntary Route Continuation Program

5.3       Aircraft Substitutions

5.4       Pilot Currency

5.5       ACARS Usage

5.6       Accelerated Flight Time

5.7       Charters



6.         Code of Conduct

6.1       General Conduct

6.2       Company Website, Forums, Resources, Etc.

6.3       Other Websites, Forums, Social Media, VATSIM, Etc.















1.   General Information



1.1.  Legal Information and Disclosure


1.1.1.     Real World Affiliation and Copyrights

Historic Airline Group is in no way affiliated with or endorsed by any real world airline, past or present. We are not a real world airline; we do not hire people for real world employment positions or have any physical office space. Historic Airline Group exists solely to provide an enjoyable experience to users of Microsoft Flight Simulator, Prepar3D and X-Plane. All material published on our website is to be used for flight simulation purposes only and shall not, under any circumstances, be used for real world aviation purposes.


1.1.2.     Commercial Use

The Historic Airline Group website is not for use in any commercial purpose, Historic Airline Group is a not-for-profit organization that does not generate any income for its members or owners.


1.1.3.     Historic Airline Group Copyright Statement

No part of any Historic Airline Group website shall be transmitted or reproduced in any form or by any means (electronic or otherwise). Any such act represents copyright infringement and theft of intellectual property solely owned by Historic Airline Group.


1.2.  Corporate Leadership Structure


The Historic Airline Group leadership structure is designed to distinguish the responsibilities of each staff member. We will be operating with a small corporate staff. Currently, we have five staff positions, as follows.



1.2.1.     President - Directly responsible for the continued development and administrative oversight of the organization. Leads the Management Team charged with developing policies and procedures, and is responsible for strategic planning of goals, objectives and operations within the organization. Responsible for overseeing the implementation and long-term success of the decisions and programs developed by Staff. In charge of the airline and makes final decisions for the airline. Maintains overall responsibility and authority to hire, suspend, demote and terminate personnel (staff and pilots) and is authorized to hear and determine a course of action on all personnel matters. Works directly with the staff concerning all operational issues and policies.


1.2.2.     Vice President - Pilot Development (VP/PD) - Oversees day-to-day management of our pilots, is responsible for new hire induction, multi-player and TeamSpeak server availability. Assists with development and achievement of organizational goals. Promotes policy and code of conduct compliance. Oversees hiring process of new pilots. Oversees pilot dismissals. Other duties as may be assigned.


1.2.3.     Vice President - Operational Development (VP/OD) - Responsible for verifying accuracy of airlines, routes and aircraft. Responsible for developing new airlines, expansion of, and modification to, existing airlines, subject to approval by the President.  


1.2.4.     Website Administrator - Responsible for maintaining overall functionality and operation of the Historic Airline Group website, forums and other site software. Works directly with the President to establish and maintain data backup procedures in an effort to ensure continuous availability of all IT systems and applications. In addition, the VP-TD is responsible for additional development projects or programs that involve the website and IT systems. Other duties as may be assigned.


1.2.5.     Collectively, the President and Vice Presidents make up the Historic Airline Group Board of Directors. The web site administrator acts in an advisory capacity.



1.3.  Historic Airline Group Hubs (Domiciles)


Historic Airline Group operates out of several hubs. Each airline has a designated hub. Pilots are assigned to a hub based on their own personal preference.



2.   Mission Statement


To provide the community of flight simulator pilots with a virtually realistic environment in which to fly. The only requirements are that you have a love of aviation, and a desire to participate.



3.   Membership


Historic Airline Group does not require new members to have prior virtual aviation experience to join. We do expect new members to have a basic understanding of flight operations and aircraft navigation. New members are also expected to understand the basic functionality of MS Flight Simulator, Prepar3D or X-Plane prior to joining.


Historic Airline Group is for use by adults, although it may be used by children. If you are under 18, you may use the Historic Airline Group website only with the involvement of a parent or legal guardian. Historic Airline Group does not knowingly obtain or retain personal information from children under 18. Historic Airline Group operates in compliance with the United States Children's Online Privacy Protection Act (COPPA). This law states that identifiable personal information cannot be collected from minors under the age of thirteen. Under no circumstances will an applicant under the age of sixteen (16) be approved. Persons found falsifying their age will be terminated from Historic Airline Group.


It is the applicant's responsibility to supply truthful, valid information. Members are required to submit and maintain an active, current, valid email address at all times. Members found to have an invalid email account are subject to removal. Historic Airline Group reserves the right to reject any and all applications at our discretion, for any reason, with or without explanation regarding the decision.


All pilots are eligible and encouraged to participate in all online events from day one. This includes the Historic Airline Group forums, TeamSpeak, multi-player servers and any other Historic Airline Group provided resources.


NOTE: Once membership with Historic Airline Group has been confirmed, the member is subject to the Currency requirements outlined in this document. Deviations from the currency requirements require approval of the VP/PD.



3.1.  Application Guidelines


Prospective members may submit an online application for membership via the "Pilot Application" link, under "About" on the Historic Airline Group website. Applications must be completed in their entirety.


3.2.  Rehires and Inactivity


3.2.1.     Members who have left the airline voluntarily should contact the VP/PD to institute the reactivation process. Members returning from voluntary leave will be reinstated.


3.2.2.     Members wishing to return after being terminated for inactivity should contact the VP/PD - outlining the reasons behind their inactivity and to confirm their commitment to fulfilling the minimum flight requirements to maintain pilot currency.


3.3.  Hub Transfer Request


Hub Transfers can be requested by clicking on the "Request Hub Transfer" icon. Please note that you must include a reason for the transfer. Only one (1) hub transfer may be requested every six (6) months. Reassignment to another hub may not be immediately available due to hub staffing requirements.


3.4.  Leave of Absence


Pilots may request a leave of absence (LOA) status. A LOA is limited to three months. After this period the pilot would need to reapply as a new hire. LOA’s are subject to approval by the VP/PD.


3.5.  Transfer Hours from other VA's


The Historic Airline Group does not accept transfer hours.




4.   Pilot Ranks and Privileges


New Hire


Flight Officer


Flight Engineer


First Officer




Senior Captain


Master Captain


Fleet Captain


ATP Captain


Senior ATP Captain




5.   Flight Operations


5.1.  Flight Assignments


All pilots may fly any flight they desire, regardless of airline or equipment. Flights must be listed in the Historic Airline Group’s List of Flights.


5.2.  Voluntary Route Continuation Program


Pilots may participate in the Voluntary Route Continuation Program. This program requires each participant to depart from the last station they landed at. The program is strictly voluntary and is contained within the website scheduling software. Pilots may begin, end or restart their participation at any time.


5.3.  Aircraft Substitution


Pilots may substitute an aircraft normally assigned to a flight. While substitutions are allowed, the airline must remain unchanged and the aircraft substitute must have been operated by that airline.


5.3.1.     Substitution guide: 


Original equipment

Substitution aircraft

3-4 engine jet (Heavy)

3-4 engine jet (heavy)

4 engine jet

4 engine jet

2-3 engine jet

2-3 engine jet



4-engine prop

4-engine prop

2-engine prop

2-engine prop




5.4.  Pilot Currency


You must fly at least one Historic Airline Group approved scheduled route every 45 days using our automated ACARS system (kACARSII) or manual Pirep form to maintain your currency.

New or re-hired (returning) members must file their first report within 30 days of hire (Probationary period). Failure to do so will result in termination for inactivity without notice.


Pilots who have not flown a flight in excess of 45 days may be terminated without notice. Such pilots may reapply as new hires.


5.5.  ACARS Usage


All scheduled flights shall be flown using the kACARSII program or manual PIREP form and submitted automatically to the Historic Airline Group website. 


5.6.  Accelerated Flight Time


Use of Accelerated Flight (increased sim rate) shall adhere to the following policy:


5.6.1.     Use of accelerated flight time is optional – the maximum rates shown below   are mandatory

5.6.2.     Pushback at departure gate to TOC (Top of Climb) = 1x

5.6.3.     TOD (Top of Descent) to engine shutdown at arrival gate = 1x

5.6.4.     Total scheduled flight time 2 hours or less = 1x

5.6.5.     Total scheduled flight time greater than 2 hours up to 4 hours = up to 2x maximum

5.6.6.     Total scheduled fight time greater than 4 hours = up to 4x maximum

5.6.7.     Use of accelerated flight time shall be limited to level cruise flight only

Note: If you choose to use accelerated flight time, you will only receive hour’s credit for the actual real time it took to complete the flight, not the sim hours. So, if the flight took 6 hours in sim time, but you flew it in 4 hours real time (because you used accelerated flight time), you will receive 4 hours credit in the PIREP system. This is hard-coded into the kACARSII program.


5.7 Charters


Charters begin and end at the charter base selected. A pilot may select any departure and arrival airport, but the origination and final destination must always be the charter base selected.


5.7.1       Charter flights are organized by charter base and aircraft. A particular flight number refers to a particular aircraft and a particular base.


5.7.2       You may use any aircraft that is assigned to the base. Pilots should select the charter base closest to the actual charter location. For example, for a flight from San Francisco to Reno, the pilot should use any aircraft found at the Hayward CA charter base. Aircraft substitution is not allowed in charter flying.


5.7.3       When a flight is carrying people or cargo, it is a charter flight. When the flight is empty for positioning purposes, it is a dead-head or positioning flight.




·         A charter originates at the charter base, flies to airport A with four passengers, then returns with passengers to the charter base. This is an originating charter, as it began and ended at the charter base.


·         A charter dead-heads to Airport A, picks up four passengers, flies them to Airport B, then returns home empty. This is a non-originating charter, as the actual revenue legs neither began nor ended at the charter base.


5.7.4       When filing a pirep (kACARS or manually), use the appropriate flight number and file a pirep for each leg. In the remarks section, write CHARTER and note the city pairs for that flight. You may add amplifying information as you desire.


5.7.5       Charter example: You fly from St Louis (KSUS) to Springfield (KSGF), fly six people to Jonesboro (KJBR), then fly home empty. You would file three pireps, KSUS-KSGF (Remarks- CHARTER-positioning); KSGF-KJBR (Remarks- CHARTER-SGF-JBR 6 pax); KJBR-KSUS (Remarks-positioning).


6.   Code of Conduct


6.1.  General Conduct


We understand that from time to time there may be differences of opinion. While we respect these differences and promote active discussion, the following are classified as unacceptable behavior. Participation in any of the following constitutes violation of the Historic Airline Group Code of Conduct:


·         Use of foul or unsuitable language toward ANY member of the Historic Airline Group community via any means (including forums, PM's, email, TeamSpeak, etc.).

·         Defame, abuse, harass, threaten or otherwise violate the rights of others.

·         Publishing, posting, uploading, distributing or disseminating any inappropriate, profane, defamatory, infringing, indecent, obscene or unlawful material, topic, name or information to any Historic Airline Group venue (including pornographic or sexually explicit materials).

·         Upload files that contain software or other material protected by intellectual property or privacy laws, unless you own or control the rights thereto or have received any necessary consent in writing.

·         Upload files that contain viruses, corrupted files or other similar programs or software that may damage the operation of another member's computer or any Historic Airline Group venue.

·         Restrict or inhibit any other member from utilizing and enjoying the communication services available through Historic Airline Group and its resources.

·         Harvest or otherwise collect personal/identifiable information about others (including email addresses) without their explicit consent.

·         Hacking or attempting to hack any of Historic Airline Group's online systems or services.

·         Violate any applicable US/local laws or regulations.

·         Willfully initiate, instigate or participate in any political discussions. There are other forums on the web for political discussion, please use them.

·         Advertising of any type, without the express consent written consent of the Board of Directors.


You are expected to conduct yourself in a professional manner when using any Historic Airline Group resource. This can be accomplished by abiding by the Historic Airline Group Code of Conduct. Any violation of the Code of Conduct may result in the suspension and/or termination of your Historic Airline Group accounts and termination of Historic Airline Group membership.



6.2.  Company Website, Forums, Resources, Etc.


6.2.1.     Forums

The forums are a place for friendly discussion, debate and making new friends. They are not the place for inappropriate or aggressive arguments of any sort. Any persons found to be engaging in aggressive/inappropriate behavior on the forum will be subject to code of conduct violation.


6.2.2.     TeamSpeak / Discord

All members of Historic Airline Group are welcome and encouraged to utilize TeamSpeak or Discord. Push-to-talk is required for all users of TeamSpeak. During your chatting and discussion on TeamSpeak or Discord, you are expected to respect all members participating in the discussion. We encourage free thought and expression (you may discuss your own personal views), but know when to stop. Comments classified as derogatory to any group of people, including but not limited to race, sexual orientation, political/religious affiliation and/or nationality will not be tolerated. Harassment, name-calling, spamming, constant channel switching, etc. will not be tolerated. Always be positive, friendly and helpful.


If your conversation is limited to only certain members connected to the server, you should move to another (private) channel.


If you are unable to follow the rules on TeamSpeak or Discord, you will be warned, kicked from a channel or banned from the server entirely for a period of time. That time period will vary depending of the nature of the offense.


6.2.3.     Other Historic Airline Group Resources

Use of other Historic Airline Group resources (automated ACARS client, multi-player, site hosted chat, etc.) which are available or may become available to members shall carry the same code of conduct rules as outlined in sections 6.2.1 and 6.2.2 above.



6.3.  Other Websites, Forums, Social Media, VATSIM, Etc.


Historic Airline Group is committed to promoting a positive environment within the VA and in the general virtual flying community in all forms of media. It is imperative for all of us to act in a manner that reflects positively on ourselves and that does not bring undue or unjust criticism on Historic Airline Group.


Like any other organization in today’s technological world, Historic Airline Group has found a need to set some guidelines and rules for the use of social media and other forms of media used by Historic Airline Group, whether offered through third-party providers, or Historic Airline Group itself. This media has been created for promoting our VAs and to help with information sharing, training and to build a sense of community. In an effort to maintain a professional and comfortable environment for pilots of all ages and backgrounds, we are asking for your cooperation and compliance with the following:


6.3.1.     Facebook

Please do not post any pictures, links or make any comments that may reflect poorly on you, or bring undue and unjust criticism of Historic Airline Group.
Please limit the nature of the Facebook page for the promotion of our shared hobby and interests


6.3.2 Other Websites, Forums, VATSIM, IVAO, Etc.

When using sources outside of Historic Airline Group, please adhere to the code of conduct stated above. Present a professional attitude when discussing or representing Historic Airline Group.


6.3.3 Participation with outside VA’s

There is NO restriction on pilots being a pilot here and with another VA.

Pilots with this VA can be on staff at another VA.

Staff at Historic Airline Group cannot be on staff at another VA.